MautiCon Working Group

🔍🌐 During the Mauticon Working Group meetings, we brainstorm, plan, and share progress updates on various aspects of the Mautic Conferences. From logistics and event design to marketing efforts and sponsor relations, our discussions cover a wide spectrum. It's a vibrant forum where your ideas can truly make a difference!

💡🤝 We strongly encourage anyone passionate about Mautic and event organizing to join these meetings. Not only will you help shape our global conferences, but you also get to be part of a dedicated team of open-source enthusiasts. Don't hesitate—join us and contribute to the exciting journey of creating world-class Mautic conferences! 🚀🎉

* Ricardo and Lenon visited the venue and shared some images and videos of the location

* There’s an option to go back the day before but we have to pay double for that - we think that it’s better to just get there earlier

* There’s a room right next door to the main room we were planning to use which will work better for us

* There's one large room, around 200 attendees, and two smaller rooms for 100, the rooms are connected and there's a space in between the two.

* What are our thoughts with people who want to support on the ground and get some recognition (e.g. as a supporter)?

* In the past we haven’t done that - we do shout out the individuals and list them on the website as being part of the team / share thank yous

* Could add the company name to the individual team members on the keynote

* Hotel

* Waiting to chat with the company to decide on the accommodation to use - Lenon will catch up with Ricardo

* Sessionize

* Event is created and adapted the CfS. Timeline we shared in Slack

* Timeline

* Please make sure not to miss a deadline as they will not be extended!

*  – Session proposals open 23 August 2024 

*  – Session proposals close 13 September 2024 11:59 pm

*  – Session notifications 20th September 2024

*  – Session reconfirmation deadline 27th September 2024

*  – Sessions announced 31st September 2024

* We need to get the website live with basic info, then we can launch the CfS.

* Pending Ricardo’s design, which will be sent today or tomorrow for us to review.

* We need to back up the website to static (Ruth to action that)

* Start working on what is needed content-wise

* Announcement blog post including CfS - use the previous template and update it for Lisbon

* We have two people who have applied to join the team, and Lenon has two people who have also stepped up to be involved too.

* Lenon and Ricardo will follow up with them - Ruth will forward the applications to Lenon and Ricardo.

* Sponsorship

* Dropsolid want to sponsor the event

* Sponsor packages are set up at https://opencollective.com/mautic/events/mautic-conference-europe-2024-17240ca6 based on the tiers we used for Mautic Conference Europe in the past.

* Use Konfhub for ticket sales

* Ticket sales - decided to make tickets $200 early bird and $250 regular

* Early bird and standard tickets

* Keynote speaker - ideas?

* Ruth to ask Andrew Bonar if he has any suggestions for a strong keynote speaker ideally EUR based

* Ask in Email Geeks slack once CfS is out

*

Actions

Lenon to touch base with Ricardo re. hotel

Lenon and Ricardo to follow up with the volunteers who have applied to join the team

Ricardo will send over the design proposal for the website

Ruth to archive the Global and India site