Mid-Q2 2024 Council Meeting

Attendees

• Ekke Guembel (chair)
• John Linhart (notes)
• Ruth Cheesley
• Andy Towne
• Favour Chibueze
• Dominique De Cooman

Apologies

• Norman Pracht
• Prateek Jain

Agenda

1. Financial status
2. Membership sales
3. Trials
4. Mauticon preparations & sales
5. Per-Teams status:
6. team leads
7. activities
8. More Mauticon
9. report / panel by Council?
10. honorary members
11. Review: Rules for rates that we pay for services

Actions from previous meetings

Q2 meeting actions

Ekke to further firm up the idea of Mautic Support Plugin on Slack async

• Ekke has a client who would be interested to buy end of year

Dominique and Prateek to form the Marketing Committee and further discuss the key priority, execution strategy and bring the updates to the next council meeting.

• The team haven't have a time to meet yet

Ruth, Dominique and Ekke to form the Fundraising Committee and further discuss the strategy and bring the updates to the next council meeting.

• Defining targeted personas, finding startegies to reach those people, finding a list of orgs to contact. It's moving forward.

Ruth to continue the trademark situation on Slack async and Norman to get second opinion from their acqui after connecting with their acquaintance.

• We'll have some fees for several hours from legal
• Do we respond first or after the logo is trademarked?
• Ruth suggests: Trademark the logo in the US first, write response after, the council voted yes unanimously
• ACTION: Ruth to send email to Pam with request for these actions.

Ruth to open up the call for nominations for the team leaders.

• ACTION: Ruth will come up with a process for leader nominations.
• A team lead must be a community member, ideally have a history of contributions
• Perhaps the team should propose their leader rather than this council
• The team nominates candidates

Ruth & Ekke to firm up the General Assembly meeting time, format and agenda during the upcoming MautiCon

• https://docs.google.com/document/d/1iXx5lYM3u1A5g-ydI7KfhANtpIt_vcMgqeodZPX4d1A/edit?usp=sharing working doc here (all to review)

Q1 Mid Quarter meeting actions

Provide feedback on the sprint to the Community Team so that they can take it on-board for future events: Ekke

Survey those who participated in the community sprint and get their feedback to share with the team leads / community team: Ekke via MautiCon Working Group

• Too late to do it now

Review the vision and mission for Mautic, consider its appropriateness and how we can go about developing a strategy to deliver it: Andy to coordinate, all to provide input.

Propose ways to improve the mentoring onboarding process across all teams so that we are making the most out of interested contributors and preventing losing them through the cracks: All to support this.

• 2 contributors have dropped in last month because the mentor wasn't active

Review the plans for communicating about the financial situation and ensure that it's consistent and clear: Ruth & Dominique

• Can be communicated in MautiCon

Q1 meeting actions

Share with team leads about how we hope to support them via council - Write a doc to explain expectations on both sides.

• Part of the comms from Council at MautiCon

Start a discussion on the Portal for how we pay people with view to making a proposal for the next Council meeting.

• To discuss in this meeting

Prateek will do some research on what open source projects are doing and what the potential revenue stream could be, and will share in Slack - discuss in the next meeting if it merits it. (I think this came from certification discussions)

• Prateek to bring back to next meeting

Notes from this meeting

Financial status & Membership sales

• Ruth shares a spreadsheet with latest development

Trials

• A few sales and some bigger companies
• Adding analytics to see where people are dropping in the funnel
• New sales person hired, another helper for marketing
• Added analytics to see what users are doing in Mautic trials

Mauticon preparations & sales

• No training day
• Just 1 spanish submission
• More German presentations
• In total there will be 3 tracks (2 English on both days, 1 German on day 2 only)
• 30 tickets sold so far
• Sponsorship sales efforts are ongoing (Ekke, Andy)
• General assembly will happen during or after the Mauticon. Agenda: https://docs.google.com/document/d/1iXx5lYM3u1A5g-ydI7KfhANtpIt_vcMgqeodZPX4d1A/edit#heading=h.7g8lkaxznupj
• ACTION: Decide offline whether we want to have a panel 

Question about opt out from Slack AI feature

• Everyone agrees to opt out - Ruth to send email

Per-Teams status:

 (We did not have time to consider this section)  

More Mauticon

(we covered this before)

Honorary members

• ACTION: Ruth will talk about honorary members during her Mauticon session.

Review: Rules for rates that we pay for services

- Ekke to propose async on Slack.

Actions

• ACTION: Ruth to send email to Pam with request for registering the Mautic logo in the USA only, and sending a strongly worded response. To be actioned before the end of June.
• ACTION: Ruth to propose a process for leader nominations. To be actioned before the MautiCon event.
• ACTION: Ruth & Ekke to firm up the General Assembly meeting time, format and agenda before the end of June
• ACTION: To propose a mentoring/onboarding workflow which will work project-wide and help us better onboard new contributors. Ruth and Favour to work on this and propose at the next Council meeting.
• ACTION: Ruth and Andy to work on redefining the mission, vision and short/long term strategy/operational plan before MautiCon
• ACTION: Ruth and Dominique to work on the necessary docs for the General Assembly and formally communicating information about the budget / financial situation.
• ACTION: To discuss async about how (and how much) we pay people with a view to making a proposal for discussion in the General Assembly. Ekke to action this.
• ACTION: Prateek to follow up on research re. certification and fundraising in other open source communities and propose a route forward.
• ACTION: Decide on whether we want to have a Council panel at MautiCon and if so, when / what to cover.
• ACTION: Send email to Slack opting out of the AI/ML model use (Ruth)
• ACTION: Ruth to ensure honorary members are mentioned at MautiCon.