[ONLINE] MautiCon Working Group Meeting (10:00 a.m. UK time)
July
08
2025
-
Online
-
09:00 AM
-10:00 AM UTC
🔍🌐 During the Mauticon Working Group meetings, we brainstorm, plan, and share progress updates on various aspects of the Mautic Conferences. From logistics and event design to marketing efforts and sponsor relations, our discussions cover a wide spectrum. It's a vibrant forum where your ideas can truly make a difference!
💡🤝 We strongly encourage anyone passionate about Mautic and event organizing to join these meetings. Not only will you help shape our global conferences, but you also get to be part of a dedicated team of open-source enthusiasts. Don't hesitate—join us and contribute to the exciting journey of creating world-class Mautic conferences! 🚀🎉
https://us02web.zoom.us/j/86727717995?pwd=VlcxRlI2UzkwTUpPai9ic0dsby8rZz09
Meeting Minutes
Attendees
Favour Chibueze
Ruth Cheesley
Ima-Abasi
Maryblessing Okolie
Margareth Egbuchulam
moorwald | sven döring
Jowho
Apologies
Actions from last meeting
ACTION (Ruth): Ask if we can use Sunset and whether anyone would be using the Ampitheatre when we book, and how late into the evening would the booking be for the Sunset area?
ACTION (Ruth) : get the paid sessionize / zoho licenses (transfer funds over from the main Mautic budget, and reimburse when sponsorships come through)
ACTION (Sven): brand kit still WIP: https://www.canva.com/brand/kAGnh44QZUU(External link)
ACTION: (Ima-Abesi): finalize Sessionize content ("Use the same Sessionize event, however make it really clear which tracks are in person, and which tracks are online.")
ACTION: (Ioana) Research to find a hotel that we could recommend as a block booking for team / attendees / speakers near the venue. ? (Premier Inn?)
ACTION (Ruth): Reach out to more local contributors
Sponsors
UK (broad) - ACTION (Ruth): Maybe enable?
Europe (more Mautic-specific): Somebody else? - ACTION (Ekke): ask in council
Global - ACTION (Favour Chi): Reach out to possible volunteers
Notes from this meeting
Ruth gave an outline of Mautic and the Mautic World Conference - role definitions: https://docs.google.com/spreadsheets/d/1T6bVLrCPZ_Pf9C2AibBtn1pVXKOTIxVlN12Vx1WakeQ/edit?gid=0#gid=0
Margaret would like to help with sponsorships for the online event
Maryblessing - community manager and involved in lots of open source community. Would like to help with speaker coordination for the event
Jowho - product designer and illustrator, living in London. Would like to volunteer to help with the design and swag, and will be able to attend in London
In-person event
Sunset is booked but we have a minimum spend of £6k+VAT
Zoho backstage and Sessionize are paid
Action: Ruth to add Favour Chibueze as an admin
Action: Favour to be added as an admin on the website and connect with Simran on setting up the basic details for the website.
Sven - images added on the brand kit from London, shared some ideas for design work: https://www.canva.com/brand/kAGnh44QZUU - to collaborate with the folks who want to contribute to design (Jo, Sven) ACTION: Create some template images for social media, banner etc.
ACTION: Publish sessionize call for speakers (Ima-Abasi)
Premier Inn has rooms for ~£150/night which when shared between two is reasonable.
Ruth to set up a call with Margareth to talk through sponsorships - If Ekke has found anyone to do sponsorship from the Council.
Online event
Favour will take the lead on getting familiar with Zoho Backstage.
Timezones will be important to cater for the global audience
Favour suggested 2-9pm would work for most places
Margaret asked maybe we should plan out the two days of the online conference rather than wait for sessions to come in and then schedule
We usually have 30 minute sessions with 15 minute Q&A and 15 minute handover time, or 5 minute pre-recorded lightning talks.
Actions from this meeting:
Action: Ruth to add Favour Chibueze as an admin on Zoho Backstage and website
Action: Favour to be added as an admin on the website and connect with Simran on setting up the basic details for the website.
ACTION: Jo and Sven to work on finalising the brand kit and create some template images for social media, banner etc.
ACTION: Finalise and publish sessionize call for speakers (Ima-Abasi)
ACTION: Ruth set up a call with Margaret to run through sponsorships and onboard
Share