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[ONLINE] MautiCon Working Group Meeting
September
30
2024
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Online
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09:30 AM - 10:30 AM UTC
🔍🌐 During the Mauticon Working Group meetings, we brainstorm, plan, and share progress updates on various aspects of the Mautic Conferences. From logistics and event design to marketing efforts and sponsor relations, our discussions cover a wide spectrum. It's a vibrant forum where your ideas can truly make a difference!
💡🤝 We strongly encourage anyone passionate about Mautic and event organizing to join these meetings. Not only will you help shape our global conferences, but you also get to be part of a dedicated team of open-source enthusiasts. Don't hesitate—join us and contribute to the exciting journey of creating world-class Mautic conferences! 🚀🎉
Meeting Minutes
Attendees
- Ricardo Freire
- Emily Wood
- Lenon Leite
- Ekke Guembel
- Madlen Friedrich
- Sven Döhring
Excused
- Ruth Cheesley
Actions from last meeting
- Ricardo will set up some Google Ads to promote the event
- done
- Ricardo will update the website homepage to replace the quotes and placeholder text
- done (removed for now)
- Ruth will follow up with Jenna about the workshop and get her confirmed
- still in progress (current idea: she gets a 20,- cut from every full price ticket)
- Ricardo will ask Diogo Santos Cruz to submit a proposal in the CfS
- still in progress
- Ricardo/Ruth/Lenon to work with CCB and finalise the quote, get a copy of the terms and conditions, and raise/pay the invoice
- "in good shape"
- Lenon will continue dialogue with the university professor and propose a voucher-based incentive for students to attend (maybe the university might offer some funds?)
- no feedback yet
- Ruth/Dominique to continue with sponsor outreach and ramp up this week now the CfS is out
- ongoing
- Ruth/Emily to make sure a post goes out today about the CfS and to propose a strategy which can be used for the whole event planning when it comes to marketing (also bring in Simran, Surabhi and Sven)
- done
- Ricardo to find the tshirt size chart and share with Ruth, so she can add a field asking for tshirt size on the ticket sales form
- not done, but T-Shirt sizes are in the checkout, so: done
- Lenon to ask the Chamber of Commerce to raise a session on the CfS
- not going to happen
Notes from this meeting
- Focus on CfS
- a last push from Sven
- no more extensions
- Madlen & Ekke will proactively reach out to potential speakers (@all: please suggest!)
- we want more Mautic-specific talks
- Session notifications date moved from 3rd to 4th (to gain some time for the proactive outreach)
- Marketing push as soon as the schedule is published - planned for 14th
- Awards
- Reconfirmed: Will happen end of day 1
- Social event
- Location nearby
- day one, optionally day 2
- Ruth is making the reservations
- no sponsorship for this
Actions
- Ruth - will follow up with Jenna about the workshop and get her confirmed
- Ricardo - will ask Diogo Santos Cruz to submit a proposal in the CfS
- Ruth/Dominique - to continue with sponsor outreach
- Sven - last social media push for CfS
- Ruth - confirm social event location
- Madlen/Ekke - proactive reachout to potential speakers
- Madlen - organize dicision making for the sessions
- Sven - prepare for marketing push once the schedule is published
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