Mid-Q2 2025 Council Meeting (8:00 UTC / 10:00 CEST / 13:30 IST)

Attendees

• Dominique De Cooman

• Ekkehard Gümbel

• Jan Linhart

• Norman Pracht

• Prateek Jain

• Ruth Cheesley

Excused

• Adrian Schimpf

• Simran Sethi

AGENDA

1) Actions from previous meeting (for AI related topics -> see below)

• Ruth update us on the hiring process of the Sales/Marketing assistent

• Starting on Monday

• Ruth and Ekke to put together some role expectations and general 'how the council operates' along with a short onboarding one-pager for new council members. - https://community.mautic.org/assemblies/council/f/55/proposals/173

• Passed the vote

• Dominique will try to find a community team lead that holds people accountable.

• Parked for now, perhaps job opening

2) More items from previous meeting to follow up on

• The research on the core team governance is currently open for debate.

• The proposal was accepted, will be put in place

• We are aiming to submit campaign library project in Q1 NLNet round (1 April) and privacy project for Q2. The 1st of June is the deadline for that.

• Submitted. We'll know in 12 weeks

• We are almost ready to launch a chatbot on mautic.org that would guide users to get to the right resources. We have the technology in place but are missing the content for it. Team leads need to help with this. (https://chat.mautic.org/main-mm18efm. If you just want to watch in a video: https://www.dropbox.com/scl/fi/4inh7axj2y6jlups6af4j/chatbot-demo.mp4?rlkey=4mxcuidqlpjp3qd407w31c21s&dl=0)

• Ruth added more content added to the sheet. Perhaps getting it out in this state.

• Readiness for OSA/CRA - Ruth is almost ready with the OSA. But is currently deciding whether we allow people under 18 - a whole host of requirements here and it need more work/thought.

• We are legally protected, more work to be done.

• Ruth to get help for admin-related tasks. It'll be another contractor for the project.

• Started a month ago, freed up Ruth's time

• Payed by the community, originally by Ruth

• Ongoing possition, not time limited.

• Mautic Conference Global - perhaps not holding it. Instead, we will try to do a hybrid event later in the year. There are a couple of options (Boston, Canada, UK) we are currently analyzing.

• Not happening online. There will be 1 event at the end of the year (first week of November)

• Not US, it will be possibly held in the UK.

• Discussion on product quality - we will organise a call with the product team to talk about unblocking bug fixes, and perhaps organise a quality sprint to focus on improving areas we know are problematic.

• Jan will schedule a call

• Discussion about the certification RFP - It's about it to be closed. The results should be out soon now.

• There is a proposed contract with Axelerant

3) AI related topics

• AI manifesto proposal (Norman) (was: The AI manifesto has been reviewed and will be shared on mautic.org.)

• Norman will put the Manifesto as a official proposal for the council to vote asynchronously.

• Will be published on mautic.org, Norman's team will then push a "skeleton" to support various AI models

• If needed, Norman will organize a call for clearing up potential questions

• Maanifesto approved at https://community.mautic.org/assemblies/council/f/55/proposals/175

• Norman will look at a proposal of using LLPhant within Mautic to provide a skeleton for incorporating AI functionality.

• More details in the meeting on AI

• Norman bring a working group together on AI in Mautic (after manifesto is shared)

• Dominique Research how to get the AI in Mautic initiative with open source funding (perhaps a google summer of code intern but DIY)

• Take learning from the Drupal community and see how successful they are. Revisit next year

• We can add a MCP server

• Will be discussed in the AI meeting

• Dominique talk to other vendors to collaborate on AI in Mautic (perhaps get basic framework and or somethign like MCP in Mautic)

4) Other items

• Sprint?

• Ekke takes a look if a sprint in June could be organized in Germany

• Another option are Dropsolid offices in Ghent

• Mautic 6 / Mautic 7 status

• 6..0.1 released

• 7.0.0 is delayed

• Financial situation

• $25k deficit

• $6k from the trials

• Dominique: Strategy to restart community building / increase contribution

• The suggestion is Ruth to look for potential issues

• Ruth identified that team leads aren't empowering their teams, she can reach out to find what's the problem. Focus on the community team

• Proposal still open: Financial report 2024 https://community.mautic.org/assemblies/council/f/55/proposals/91

• Reviewed thoroughly by Ekke and Dominique

• Voted by the council

• Preparing the council 2024 report for the General Assembly in June

• June 19

• The preparations are in progress

• Emails will go out to the members next week

• A report must be written by the council to show what the council did in 2024

• The reporter will be decided outside the meeting

• Proposal (Ruth): Extend contract with HeyOrca (https://community.mautic.org/assemblies/council/f/55/proposals/172)

• Approved by the council

• Council Minutes - public or not? (see https://community.mautic.org/assemblies/council/f/1/meetings/315)

• Once the notes are copied over to the meeting and the meeting is closed then the notes are publicly visible to public.

• PII and other similar information should be reducted from the public notes.

• Proposal (Dominique): New pricing for the mautic trials to make it more valuable and get more revenue in from them

• Will be proposed in the next meeting

• Someone is sending copied GDPR emails to random French email addresses

• Ruth will draft an article about this and share it publicly

• Ruth will took at the contacts or the email copies that are being sent out to see who are those contacts

• New Mautibot

• A new contributor designed it