Volunteer Program Lead (Remote) Mautic World Conference (Mauticon) 2026

One-Day Conference | London | November 4th 2026

About Mautic World Conference (Mauticon) 2026

Mautic World Conference 2026 is the next in the series of flagship events organised by the world's first open source Marketing Automation project, Mautic, designed for inspiration, education, and networking. It is a one-day in-person event which empowers both new and existing Mautic users and marketing automation enthusiasts worldwide to learn, grow and succeed. 

Role Overview

The Volunteer Program Lead will be responsible for shaping and managing the conference programme, ensuring a seamless flow of sessions and a positive experience for speakers and attendees. 

This role sits at the heart of the event, working closely with speakers, moderators, and the production team to deliver a well-structured, engaging agenda.

Key Responsibilities 

• Develop and manage the conference programme and session flow

• Coordinate with speakers and moderators ahead of the event

• Ensure sessions run on schedule and transitions are smooth

• Serve as the main point of contact for programme-related matters

• Support on-the-day execution alongside the production team

Who We’re Looking For

We’re looking for someone highly organised, proactive, and calm under pressure. The ideal candidate enjoys coordinating people and timelines, communicates clearly, and understands how thoughtful programming enhances the overall event experience.

Timelines and Expectations for this Role 

• Q1: Call for speakers released, and a keynote speaker announced. 

• Q2: The event agenda is released. Identifying the track leads for the event. 

• Q3: Ensuring the speakers are prepared, collaborating with the marketing and design teams to promote the speakers' talks. Visa applications and documentation support. 

• Q4: Final event preparations, speaker liaisons and dealing with last-minute cancellations.

Required Knowledge and Experience 

• Experience in planning or managing event programmes, agendas, or schedules

• Strong understanding of speaker flow, session timing, and audience experience

• Ability to coordinate multiple stakeholders (speakers, moderators, internal teams)

• Excellent written and verbal communication skills

• Strong organisational and problem-solving abilities

Preferred Background 

• Background in event planning, community management, programme management, or operations

• Experience working on conferences, panels, workshops, or virtual/in-person events

• Comfortable working with global teams and international speakers

Tool Stack 

• Google Docs, Sheets, Slides and Calendar

• Sessionize, Pretalx

• Jira 

• Slack

• Zoom

Goals 

• Develop and manage a clear, engaging conference programme

• Ensure sessions run smoothly and on schedule

• Create a seamless experience for speakers and attendees

• Act as the bridge between speakers, moderators, and the production team

Success Metrics 

• Final programme delivered on time and clearly communicated

• Smooth session transitions during the event

• Speakers feel supported and well-prepared

• Positive attendee feedback on session flow and structure

What You’ll Gain

• Hands-on experience working on an international conference

• Exposure to a global, cross-functional planning team

• Opportunity to showcase your work in a real-world, high-impact project

• Professional references

• A chance to contribute creatively to a meaningful global event

Role Type

• Volunteer

• Remote

• Fixed-term (leading up to November)

Applications

Please email [email protected] with your CV. We plan to interview and make a decision by the first week of February. We will be holding rolling interviews from the time this post is shared, with a start date on February 9th 2026, so please get your applications in as soon as possible. We will close for applications as soon as we have found the best candidate for the role. Applications after this time will not be considered.