MautiCon Working Group

🔍🌐 During the Mauticon Working Group meetings, we brainstorm, plan, and share progress updates on various aspects of the Mautic Conferences. From logistics and event design to marketing efforts and sponsor relations, our discussions cover a wide spectrum. It's a vibrant forum where your ideas can truly make a difference!

💡🤝 We strongly encourage anyone passionate about Mautic and event organizing to join these meetings. Not only will you help shape our global conferences, but you also get to be part of a dedicated team of open-source enthusiasts. Don't hesitate—join us and contribute to the exciting journey of creating world-class Mautic conferences! 🚀🎉

Attendees:

• Avinash Dalvi
• Ruth Cheesley
• Surabhi Gokte

Apologies:

•    Mohit Aghera

Recordings:

Unfortunately this one was not recorded - apologies!

Notes:

Venue: 

•    We need an update on the status of discussions relating to the venue

Program:

• We have a workshop/training day on the Friday 16th - need to organise it and book venue etc
• Awards event on the Saturday evening to try to keep people around for Sunday
• We need some activities on Sunday as well to keep people there for the community sprint
• Sessionize is set up and ready to go for the Call for Speakers as soon as the venue is confirmed
• We should start to find people we want to target for keynote speakers soon
• Ideally people in India, either within Mautic or perhaps from the wider marketing, business development, open source communities?
• All: Will start to build a list of who will be targeted/invited 
• Need to figure out how many keynote slots we will have so we can figure out who to target

Marketing:

• Ideally we want to start to promote things as soon as we have a date
• Surabhi will look for volunteers to help with the design for the marketing promos

Budget:

• Outline budget is here: https://docs.google.com/spreadsheets/d/1sMS4TMQQe3-HbNXR4cJ_HSxQ0YhflUhxcdXy7M5y0uM/edit?usp=drive_link 

Actions:

• Rahul will update on status of venue 
• Avi will make a tab on the sheet and start collating potential keynote speakers
• All: Suggest keynote speakers from Mautic, marketing industry, business development etc
• Surabhi will create a communications plan to announce and promote the event (including sending emails)
• Leads: Create epics and tasks on the Jira board for the tasks which need to be worked on.
• Ruth: Create a board for the event with a filter to only show tasks for this event
• Avi will work on the sponsorship brochure once the venue is confirmed in Canva and share collaboratively
• Surabhi & Avi will work on the brand so we can use this with the comms and promotional material.