MautiCon Working Group

🔍🌐 During the Mauticon Working Group meetings, we brainstorm, plan, and share progress updates on various aspects of the Mautic Conferences. From logistics and event design to marketing efforts and sponsor relations, our discussions cover a wide spectrum. It's a vibrant forum where your ideas can truly make a difference!

💡🤝 We strongly encourage anyone passionate about Mautic and event organizing to join these meetings. Not only will you help shape our global conferences, but you also get to be part of a dedicated team of open-source enthusiasts. Don't hesitate—join us and contribute to the exciting journey of creating world-class Mautic conferences! 🚀🎉

https://us02web.zoom.us/j/86727717995?pwd=VlcxRlI2UzkwTUpPai9ic0dsby8rZz09

Attendees

• Ruth Cheesley

Actions from last meeting

None, as nobody attended

Notes from this meeting

• Zoho Backstage trial set up
• Pricing wise it seems like a good option - we'd still need to use Sessionize but it looks like you can import sessions.
• Feature wise it seems the most polished. Some major shortcomings with Venueless are addressed (e.g. lack of ability to play pre-recorded uploaded videos)
• Total cost: ~$900 including Sessionize, assuming 15 organizers, 1000 attendees, 50 sponsors and 5 booths (~$50 per booth over this)
• Venueless, Pretalx and Pretix trials set up
• Venueless seems to have quite a lot of shortcomings that I feel would make it a backwards step in terms of user experience
• Main plenary would need to use Streamyard
• No way to show pre-recorded sessions other than using a YouTube link - we had huge problems with this when we used previous platforms with such limitations (buffering, videos not loading) and they do not show up in the video recording of the session - I feel this would be a real issue.
• No way to pre-roll a video (e.g. countdown timer)
• Feels very DIY - like being in a zoom call
• No real way of having networking and user interaction
• Total cost: $875+ $240 per 100 users above the first 100 (we're expecting 200-300 users so this would make it an extra $480) plus Pretalx at $292 (25% discount applied)
• At this time, Zoho Backstage seems like the most likely tooling to help us with achieving our goals for this event - could also be used for hybrid events.
• Mohit and Rahul have archived the event and Ruth will upload to the event archive.